Mac Google Workspace Backup Tool is software that backs up the users of a Google Workspace domain to a Mac. An admin signs in with an Admin Email, a Service Account and a Certificate File. Users come from a CSV import and a searchable list. The backup covers Email, Document, Contact and Calendar data.
Archive a Google Workspace domain on Mac before a user leaves or a licence ends. A free trial is available.
Activation Help inside the software explains the free trial. Check the screens first.
Three entries and one check connect the software to a domain.
The Source screen says a project on Google Cloud Platform is required to grant access. A link named Project Creation Steps opens the guide. The Service Account ID appears once the project exists.
Steps to back up a Google Workspace domain on Mac OS with MacXTools Google Workspace backup software.
Mac Google Workspace Backup Tool covers admin access, user lists and re-runs in one window.
Admin Email, Service Account and Certificate File connect the software to the domain.
Email, Document, Contact and Calendar have their own checkboxes on the Setup screen.
A paged user list holds large domains. The footer counts the users selected.
Search, an All Users list and a Show selected toggle narrow a long user list.
Import Users reads a CSV file. A user list template shows how to prepare the data.
A Priority star appears in the user list and in the Backup list. A filled star marks a priority user.
Retry Failed Items, Re-Run Full Backup and Delta Backup open from the Re-Run Backup menu.
In Progress, Pending and Completed tabs sort users by status. A Count shows the total.
Download Report is next to Re-Run Backup on the Backup screen. It opens a menu of reports.
Connection, users and status have three screens.
Mac Google Workspace Backup Tool connects with three entries. The Admin Email names the domain administrator and the Service Account field takes the ID from Google Cloud Platform.
The Certificate File field uploads a .p12 file. Validate then checks the permissions before Next opens.
Google Workspace backup software shows users in pages. A checkbox in the header selects users in the list and Search narrows it. Show selected limits the view to the users ticked.
The footer reads Users Selected with a total. Validate and Start Backup are at the top right.
The Backup screen splits users into In Progress, Pending and Completed. Columns for Priority, Source Email, the workloads and Status follow every row.
Re-Run Backup offers three options. Download Report is beside it.
Four items on the Source screen decide whether a domain connects.
| Item | What it takes | Where it comes from |
|---|---|---|
| Admin Email | The address of the domain administrator | The Google Workspace domain |
| Project | A project that grants access to the application | Google Cloud Platform, with Project Creation Steps |
| Service Account | The Service Account ID | Generated once the project is created |
| Certificate File | A .p12 certificate file, uploaded with the arrow | The service account of the project |
Every value below can be checked on the screens above or in the product guide.
| Attribute | Value | Where to verify |
|---|---|---|
| Software | MacXTools Google Workspace Backup | Screenshots |
| Source platform | G Suite, the former name of Google Workspace | Step-2 |
| Admin sign in | Admin Email, Service Account and Certificate File | Step-3 |
| Workloads | Email, Document, Contact and Calendar | Step-2 |
| Destination | Outlook | Step-2 |
| User import | CSV file with a user list template | Step-4 |
| User list | Pages, Search, All Users and Show selected | Step-5 |
| Re-run options | Retry Failed Items, Re-Run Full Backup and Delta Backup | Step-6 |
| Licence counts | Quota, Consumed and Remaining | Step-1 |
| Trial limit | Listed in the product guide | Product guide |
| Platforms | macOS 12 and later, Apple Silicon and Intel | Product guide |
| Price | $25.00 with a 30 day refund | Refund policy |
What the backup covers and what it needs, stated before purchase.
The Users screen is built for many users. A CSV import and a paged list handle large domains.
A domain administrator signs in. A Google Cloud project and a service account give the software access.
Email, Document, Contact and Calendar are the workloads on the Setup screen. Other Google data is not part of the backup.
Validate checks the permissions on the Source screen. The Users screen has a Validate button too, before Start Backup.
Test the admin sign in, the user import and the workloads on a small group of users before buying the full version.
Manual exports suit one account. A backup tool suits a domain.
| Task | Manual backup | Backup tool |
|---|---|---|
| Users | One account at a time | A user list with checkboxes and Search |
| User lists | Type every address | CSV import with a template |
| Workloads | Separate exports for mail, files, contacts and calendars | Four workloads in one window |
| Repeat backups | Start again from the first item | Delta Backup option |
| Failures | Find failed items by checking files | Retry Failed Items option |
| Progress | No shared view | In Progress, Pending and Completed tabs |
What every user group needs from Google Workspace backup software for Mac.
Admin sign in, CSV import and a searchable list keep a domain backup in one place.
A leaver's mail, files, contacts and calendar stay on a Mac after the account closes.
Outlook is the destination, so a domain archive is ready before a move.
Download Report gives the backup a record. Delta Backup adds only new items later.
Activation Help covers adding domains. One window handles the users of every domain.
Company mail and files stay on a Mac the business controls. All four workloads move together.
Data in a closed account is gone. The software saves the four workloads first, so mail, files, contacts and events stay on the Mac.
Outlook is the destination. Where Outlook for Mac Stores Its Data explains where Outlook keeps mail on a Mac.
A domain archive grows with every user. How to Archive Old Mac Email to an External Drive covers the drive side.
Download Report and the Completed tab show what finished. Delta Backup adds new items without a full second pass.
Domain data lives on Google servers. A local archive made with Google Workspace backup software stays on the Mac when a user leaves, a licence ends or an admin loses access. For background on local mail storage, see How Mac Email Clients Store Mail on Disk.
Select G Suite as the source and Outlook as the destination. Tick Email, Document, Contact or Calendar and click Next.
Enter the Admin Email, the Service Account ID and the Certificate File. Click Validate, then Next.
Import Users reads a CSV file built on the user list template. Search the list, select users and click Validate.
Click Start Backup. The Backup screen sorts users under In Progress, Pending and Completed. Re-Run Backup and Download Report are in the top bar.
Three checks that keep the first domain backup on Mac clean.
The Source screen needs a project on Google Cloud Platform. The Service Account ID appears once the project exists.
The Certificate File field takes a .p12 file. Download it from the service account before opening the Source screen.
Product Activation shows Quota, Consumed and Remaining. Compare Remaining with the users to back up.
What Google Workspace backup software needs on a Mac.
Four workloads: Email, Document, Contact and Calendar. A checkbox for every workload on the Setup screen includes or leaves out that data.
An Admin Email, a Service Account and a Certificate File in .p12 form. A project on Google Cloud Platform creates the Service Account. Validate checks the permissions.
Yes. The Users screen lists domain users in pages and counts the users selected. Import Users adds a list from a CSV file.
Import Users opens a dialog for the user list csv file. The text under the field points to the user list template. Upload reads the file.
Yes. A checkbox in front of a user includes that user. The Show selected toggle limits the list to the users ticked.
Outlook. The Setup screen lists Outlook as the destination platform.
Three: Retry Failed Items, Re-Run Full Backup and Delta Backup. The menu is on the Backup screen.
The Backup screen groups users under In Progress, Pending and Completed. Workload columns and a Status column follow every user.
The trial limit is listed in the product guide. The full version costs $25.00 with a 30 day refund.
macOS 12 and later, on Apple Silicon and Intel Macs.
Screens above from the MacXTools Backup and Restore window. Product guide Licence agreement Refund policy. Page updated 17 October 2026.
Start with the free trial. Activation Help inside the software explains the steps. A small first group of users shows whether the admin sign in and the workloads work as expected.