Mac Office 365 Backup Tool is software that backs up Office 365 mailboxes to a Mac for one user or many. It covers Email, Document, Contact and Calendar workloads with Outlook as the destination. Users come from the source account or from an imported template. Re-run options and two report types are included.
Archive Office 365 mailboxes on Mac before a user leaves or a licence ends. A free trial is available.
Activation Help inside the software explains the free trial. See the screens first.
Email, document, contact and calendar data come from one backup software.
Office 365 backup software lists G Suite, Office 365 and O365Archive as source platforms and Outlook as the destination. Select Office 365 for Microsoft mailboxes. Backup and Restore are separate tabs on the same screen.
Steps to back up Office 365 mailboxes on Mac OS with MacXTools Office 365 backup software.
Office 365 backup software for Mac covers users, workloads, re-runs and reports in one window.
Office 365 backup software adds users in bulk through Fetch Users and Import Users. It reads users from the source account or from a filled template.
Four checkboxes cover Email, Document, Contact and Calendar. It allows users to select one workload or all four.
The Source screen lists Office 365 and O365Archive beside G Suite. It allows users to select the platform that matches the account.
Backup Configuration shows Outlook as the destination. It appears under the source platforms on the same screen.
In Progress, Pending and Completed tabs sort users by backup state. A search box and a Count line add quick lookup.
Retry Failed Items repeats only the items that failed. It avoids a full backup when most items finished.
Delta Backup is the Re-Run Backup option for follow-up backups. Re-Run Full Backup stays as the complete alternative.
Download Report offers a Backup Summary Report and a Detailed Report. It gives admins a record of every backup.
Quota, Consumed and Remaining counts show on Product Activation. A refresh icon follows Remaining.
Setup, users, re-runs and reports have separate screens.
Mac Office 365 Backup Tool starts with the source and destination choices, then the workload checkboxes. A Users screen follows, with Fetch Users, Import Users and Download Template.
The Users screen states that users must be specified before a backup starts. Fetch Users loads them from the source account. Import Users reads a list built on the template.
The Backup screen tracks every user under In Progress, Pending and Completed. Re-Run Backup offers Retry Failed Items, Re-Run Full Backup and Delta Backup.
Download Report adds Backup Summary Report and Detailed Report. A refresh icon beside the buttons updates the list.
Three Re-Run Backup options suit different follow-up needs.
| Option | Starts | Suits |
|---|---|---|
| Retry Failed Items | Only the items that failed earlier | A completed backup that listed failures |
| Re-Run Full Backup | The complete backup again | A fresh copy of the same users |
| Delta Backup | A follow-up backup | Later backups of users already backed up |
Every value below can be checked on the screens above or in the product guide.
| Attribute | Value | Where to verify |
|---|---|---|
| Software | MacXTools Office 365 Backup | Screenshots |
| Source platforms | Office 365 and O365Archive, with G Suite also listed | Step-2 |
| Destination | Outlook | Step-2 |
| Workloads | Email, Document, Contact and Calendar | Step-2 |
| Users | Fetch Users, Import Users and Download Template | Step-3 |
| Re-Run options | Retry Failed Items, Re-Run Full Backup and Delta Backup | Step-4 |
| Reports | Backup Summary Report and Detailed Report | Step-5 |
| Licence counts | Quota, Consumed and Remaining | Step-1 |
| Trial limit | Listed in the product guide | Product guide |
| Platforms | macOS 12 and later, Apple Silicon and Intel | Product guide |
| Price | $25.00, 30 day refund | Refund policy |
What the backup covers, stated before purchase.
Email, Document, Contact and Calendar are the workloads listed. Nothing else appears under Workload selection.
The Backup list shows users with columns for File, Email, Document, Contact, Calendar and Status.
Backup and Restore are separate tabs on the same screen. This page covers the Backup tab only.
A backup needs users from the source account. The software asks for them through Fetch Users or Import Users before the backup starts.
Activation Help inside the software explains how to activate the free trial. The trial limit is listed in the product guide.
Manual copies suit a single mailbox. A backup tool suits many users.
| Task | Manual backup | Backup tool |
|---|---|---|
| Many users | One mailbox at a time | Fetch Users or Import Users |
| Data types | Separate steps for mail, files, contacts and calendars | Four workload checkboxes |
| Failed items | Find and repeat them manually | Retry Failed Items option |
| Later backups | Start again from the beginning | Delta Backup option |
| Records | Notes kept manually | Backup Summary Report and Detailed Report |
What every user group needs from Office 365 backup software for Mac.
Fetch Users loads a batch of users in one click. Delta Backup covers follow-up backups.
Import Users reads a list for every client. Quota and Remaining counts track licence use.
Detailed Report records the result of every backup for review and audits.
A leaving user gets a local backup first. Email, Contact and Calendar workloads cover the main data.
One Office 365 account gets a copy on a Mac the business controls.
Outlook is the destination option, so backups stay close to the email client.
Mailbox data stays reachable through Microsoft only while the account exists. A local backup keeps a copy after the account closes.
Backup Summary Report and Detailed Report document the backup for review. Completed users stay listed on the Backup screen.
Outlook is the destination option. Where Outlook for Mac Stores Its Data explains where Outlook keeps its files on a Mac.
A copy made before a move keeps old mail available. Switching Email Clients on a Mac explains what carries over and what does not.
Office 365 mailboxes live on Microsoft servers. A local backup made with Office 365 backup software stays on the Mac when a user leaves or a licence ends. For Outlook users, Legacy Outlook for Mac Ends in October 2026 lists what to export before support stops.
Product Activation shows Activation Status, Activation Type, Quota, Consumed and Remaining. Activation Help covers the free trial and licence questions.
Select Office 365 as the source platform and Outlook as the destination. Tick Email, Document, Contact or Calendar under Workload selection, then click Next.
Click Fetch Users to load users from the source account. Import Users reads a list built on the template from Download Template.
The Backup screen lists users under In Progress, Pending and Completed. Re-Run Backup and Download Report appear in the top bar.
Three checks that keep the first Office 365 backup on Mac clean.
Import Users reads a list built on the template from Download Template. Fill it in before opening the software. Fetch Users is the other option.
Mailbox backups grow with the number of users. Select a folder on a disk with enough free space for the full batch.
Quota, Consumed and Remaining appear on Product Activation. Check Remaining before adding a large batch of users.
What Office 365 backup software needs on a Mac.
Four: Email, Document, Contact and Calendar. Every workload has its own checkbox under Workload selection, so a backup can include one workload or all four.
Yes. Fetch Users loads users from the source account and Import Users reads a list from a template. Both add users to the same backup.
Yes. The Users screen asks for the users that need processing. That can be one user or many.
Three: G Suite, Office 365 and O365Archive. Select Office 365 for Microsoft mailboxes. Outlook is the destination option.
Delta Backup is one of three Re-Run Backup options, with Retry Failed Items and Re-Run Full Backup. It is the option for follow-up backups of users already backed up. The product guide gives the exact scope.
Re-Run Backup includes Retry Failed Items. It repeats only the items that failed in the earlier backup, so a full backup does not have to start again.
Download Report offers two options: Backup Summary Report and Detailed Report.
The same window has a Restore tab beside Backup. This page covers the Backup tab only.
Activation Help inside the software explains how to activate the free trial. The trial limit is listed in the product guide. The full version costs $25.00 with a 30 day refund.
macOS 12 and later, on Apple Silicon and Intel Macs.
Screens above from MacXTools Office 365 Backup. Product guide Licence agreement Refund policy. Page updated 17 October 2026.
Start with the free trial. Activation Help inside the software explains the steps. A small first batch of users confirms that the workloads and the reports open as expected.