Mac Gmail Backup Tool is software that backs up a Gmail account to a Mac. It saves four workloads, Email, Document, Contact and Calendar, to PST, MBOX, File System, PDF or MSG. A date filter limits every workload to a date range and a delete option removes items from Gmail once they are saved.
Archive a Gmail account on Mac before it closes or fills up. A free trial is available.
No registration needed. Sign in happens on a Google page in the browser. Check the screens first.
Mail, documents, contacts and calendars of a Gmail account come from one backup software.
The software signs in through the browser. Type the Gmail address, click Sign In With Gmail and select the scopes on the Google page. Click Continue and the Permissions list shows what the account allows.
Steps to back up a Gmail account on Mac OS with MacXTools Gmail backup software.
Gmail backup software for Mac covers sign in, folders, filters and clean-up in one window.
The Email workload saves Gmail messages. The folder tree lists Inbox, Drafts and the Gmail category folders.
The Document workload saves the documents of the account. It has its own Date Filter and delete toggle.
The Contact and Calendar workloads save contact lists and calendars in the same backup.
Select PST, MBOX, File System, PDF or MSG as the destination platform.
The File size (in GB) list splits a PST file once it reaches the selected size. Large mailboxes stay in smaller files.
A From date and a To date limit every workload. Only data inside the range is saved.
Fetch Workload Folders loads the folders of every workload. Tick the folders to save and leave the rest.
A delete toggle removes items from Gmail once they are backed up. The toggles start switched off.
Tiles show counts and sizes while the backup moves along. Stop Backup ends it and Download Report saves a file.
Setup, folders and progress have three screens.
Mac Gmail Backup Tool shows one row for every workload. A Date Filter opens a From date and a To date with a calendar picker.
The delete toggle for a workload is below its row and starts switched off. Next opens the Source tab.
Gmail backup software loads folders after a click on Fetch Workload Folders and a click on Continue. The tabs follow the workloads chosen on the Setup tab.
A checkbox in front of a folder includes it. The checkbox on the top folder includes the full tree.
The Backup tab shows a tile for every workload with a count, a size and a status. A notice says some features are unavailable while a backup is in progress.
Stop Backup ends the backup. Download Report saves a report file on the Mac.
All four workloads share the same controls.
| Workload | Controls on Setup | Folder tab shows | Suits |
|---|---|---|---|
| Date Filter and Delete Email | Gmail folder tree | Mail archives and records | |
| Document | Date Filter and Delete Document | Document folders | Files kept in the account |
| Contact | Date Filter and Delete Contact | Contact lists | Address book copies |
| Calendar | Date Filter and Delete Calendar | Calendar under the account address | Meeting history |
Every value below can be checked on the screens above or in the product guide.
| Attribute | Value | Where to verify |
|---|---|---|
| Software | MacXTools Gmail Backup | Screenshots |
| Source account | Gmail, signed in through the browser | Step-3 |
| Workloads | Email, Document, Contact and Calendar | Step-1 |
| Destinations | PST, MBOX, File System, PDF and MSG | Step-1 |
| Date filter | From and To dates for every workload | Step-2 |
| PST split | File size in GB | Step-5 |
| Folders | Fetch Workload Folders, then one tab per workload | Step-6 |
| Progress | Dashboard tiles, Stop Backup and Download Report | Step-7 |
| Mac folder access | /Users/Shared or Full Disk Access | Step-4 |
| Trial limit | Listed in the product guide | Product guide |
| Platforms | macOS 12 and later, Apple Silicon and Intel | Product guide |
| Price | $39.00 with a 30 day refund | Refund policy |
What the backup covers and what it needs, stated before purchase.
The Permissions list shows Read and Delete for four workloads. The User Consent screen says the data is accessed only during the backup.
Email, Document, Contact and Calendar are the workloads on the Setup tab. Anything outside them is not part of the backup.
The tree on the Email tab lists the Gmail folders of the account. Only the folders ticked in the tree are saved.
Output goes to the backup folder path on the Destination tab. Validate lists the Write permissions for the four workloads.
Test sign in, folder selection and the chosen destination on the free trial before buying the full version.
Manual exports suit a few items. A backup tool suits a full account.
| Task | Manual backup | Backup tool |
|---|---|---|
| Workloads | Separate exports for mail, contacts and calendars | One window with four workloads |
| Date range | Search and select items manually | Date Filter with From and To dates |
| Output | Whatever the export provides | PST, MBOX, File System, PDF or MSG |
| Large mailboxes | One large file | PST split by size in GB |
| Progress | No live view | Dashboard tiles with counts |
| Clean-up | Delete items in Gmail manually | Delete toggle for backed up items |
What every user group needs from Gmail backup software for Mac.
A local archive keeps mail, contacts and calendars after an account closes. The copy stays on the Mac.
Date Filter and folder selection limit a backup to the data in scope. Download Report saves a file for the records.
Customer mail on a Gmail address stays on a Mac the business controls. All four workloads move together.
PDF output gives mail a fixed layout for records. Date Filter limits a backup to one period.
Delete toggles remove items from Gmail once they are saved, which frees space.
PST output opens in Outlook. The File size setting splits a large mailbox into several files.
Mail, contacts and calendars on a closed account are gone. The software saves the four workloads first, so old threads and events stay on the Mac.
PST output suits Outlook. Switching Email Clients on a Mac explains what carries over and what does not.
Locations outside /Users/Shared need Full Disk Access. How to Archive Old Mac Email to an External Drive covers the drive side.
MBOX output suits mail apps on a Mac. What Is an MBOX File lists the apps that use it.
Gmail data lives on Google servers. A local archive made with Gmail backup software stays on the Mac when an account closes, a sign in is lost or storage fills. For background on local mail storage, see How Mac Email Clients Store Mail on Disk.
Gmail is the source on the Setup tab. Select PST, MBOX, File System, PDF or MSG, tick the workloads, set a Date Filter if needed and click Next.
Type the Gmail address and click Sign In With Gmail. Select the scopes on the Google page in the browser, click Continue, then click Next.
Choose the backup folder path in the Mac folder picker. For PST, select the File size in GB. Click Validate, then Next.
Click Fetch Workload Folders, then Continue. Tick the folders and click Start Backup. The Backup tab shows progress.
Three checks that keep the first Gmail backup on Mac clean.
The software suggests /Users/Shared as the backup folder. Any other location needs Full Disk Access for MacXTools Service in System Settings.
The delete toggles remove items from Gmail after a backup. Leave them switched off until the saved files are open and checked.
The User Consent screen advises revoking MacXTools access once the backup is complete. The Google account settings list the apps with access.
What Gmail backup software needs on a Mac.
Four workloads: Email, Document, Contact and Calendar. A checkbox for every workload on the Setup tab includes or leaves out that data.
Five destination platforms: PST, MBOX, File System, PDF and MSG.
Type the Gmail address and click Sign In With Gmail. The browser opens a Google sign in page. Select the scopes there and click Continue.
Yes. A Date Filter with a From date and a To date limits every workload. Only data inside the range is saved.
Yes. The File size (in GB) list on the Destination tab splits a PST file once it reaches the selected size.
Only when a delete toggle is switched on. The toggles start switched off. Keep them off until the saved files are checked.
Yes. Fetch Workload Folders loads the folders of every workload. A checkbox in front of a folder includes it.
The software suggests /Users/Shared as the backup folder. Any other location needs Full Disk Access for MacXTools Service in System Settings.
The trial limit is listed in the product guide. The full version costs $39.00 with a 30 day refund.
macOS 12 and later, on Apple Silicon and Intel Macs.
Screens above from MacXTools Gmail backup software. Product guide Licence agreement Refund policy. Page updated 17 October 2026.
Start with the free trial. A first backup shows whether sign in works, whether Validate passes and whether the output opens at the destination.